Administration Division
Division of Administration
Overview
The Division of Administration is the backbone of PPCC operations, providing human resources, budget & payroll support, facilities & asset management, records & information management, general services, and administrative policy support. The Division ensures that the Commission runs efficiently, transparently, and in compliance with public-sector rules and PPCC’s strategic goals.
1. Vision & Mission
Vision: A high-performing, transparent, and service-oriented administrative backbone that enables PPCC to deliver excellence in public procurement and concessions oversight.
Mission: To provide timely, cost-effective, and compliant administrative services- including HR, budget, facilities, records, and ICT support-that enable PPCC to meet its statutory mandate and strategic objectives.
2. Core Functions and Responsibilities
Human Resources Management
- Recruitment
onboarding, payroll preparation, performance management, staff development, leave & attendance administration, staff welfare.
- Finance & Budget Administration (administrative budgets)
Manage Corporate & Division operational budgets, travel advances, vendor payments for admin services, and support corporate budget planning.
- Facilities & Asset Management
Office space planning, building maintenance, utilities management, vehicle fleet management, fixed asset register and disposals.
- Records & Information Management
Manage physical and electronic records, retention schedules, archive policy, access requests, and freedom of information support.
- General Services & Logistic Support
Stationery & office supplies, reception & office security, event logistics, and coordination of non-procurement administrative purchases.
- Compliance, Governance & Risk
Ensure administrative operations comply with PPCC policies, national rules and internal controls; coordinate audits and implement corrective actions.
- Corporate Communications (internal & administrative)
Internal notices, and coordination of high-level meetings for leadership.
3. Key roles
- Provides strategic leadership, policy implementation, budget stewardship for admin activities, oversight of staff welfare and admin performance.
- Undertakes Recruitment, performance appraisal management, training plans, staff relations.
- Prepares admin budget lines, process payments, reconcile petty cash and travel advances, assist with audit requests.
- Facilities asset register maintenance, vendor/staff management for maintenance & Sanitation, coordinate security and utilities.
- Implements retention schedules, manage archives, ensure legal recordkeeping and retrieval processes.
- Stores of Procurement of office supplies event logistics, fleet scheduling.
4. Capacity Building & Development Priorities
- Training in payroll systems, records management (electronic records), procurement for non-procurement staff, and basic ICT troubleshooting.
- Management training for supervisors on performance appraisals, staff welfare,
